When planning travel for BPA related business and/or training, please make sure to have pre-approval from your BPA Workplace Manager, preferably in writing via e-mail. There is no need to turn in an Authorization for Official Travel form, unless you will be boarding a BPA plane.
PLEASE NOTE: All passengers on a BPA plane MUST have on their person, a current
Authorization for Official Travel (signed BPA Form 2250.01), and a government issued photo ID (such as a valid driver’s license or passport and BPA badge). Failure to show an approved travel authorization (and/or appropriate ID) will result in denial of boarding, possibly resulting in additional costs for all travelers and cancellation of the flight.
A valid copy of a current driver's license should be on file at the times. A copy of our current insurance certificate may also be printed and kept with you. Contract Associates who do not have a current driver's license on file both with Act-1 Group will not be permitted to operate government automobiles in the execution of their duty, and will not be reimbursed for personal use of their automobile, and could be subject to release of service.
Residents of the state of Washington will also need to complete a special request form, as stipulated by the state of Washington.
Before signing, we will run a DMV check online, which generally takes at least 3-5 business days to complete. A valid copy of a current driver's license should be on file at the times. We will respond and copy SLMO with the signed attachment when the report is received.
Once your Motor Vehicle Authorization is signed by all parties and on file, please keep a copy with you while driving for business. A copy of our current insurance certificate may also be printed and kept with your authorization.
Contract Associates who do not have a current driver's license and signed form on file both with Act-1 Group and the SLMO office will not be permitted to operate government automobiles in the execution of their duty, and will not be reimbursed for personal use of their automobile, and could be subject to release of service.
PLEASE NOTE: Texting while driving is strictly prohibited while on assignment at BPA. This policy implements Executive Order 13513 , Federal Leadership on Reducing Text Messaging While Driving.
Executive Order 13513
, Federal Leadership on Reducing Text Messaging While Driving.
Text messaging means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. The term does not include glancing at or listening to a navigational device that is secured in a commercially designed holder affixed to the vehicle, provided that the destination and route are programmed into the device either before driving or while stopped in a location off the roadway where it is safe and legal to park.
You may apply for disabled parking in the BPA HQ garage on a short-term or long-term basis. There is no charge for short-term disabled parking (lasting 30 days or less), but there is a fee for long-term disabled parking (lasting 31 days or more). The current fee is $22.89 every two weeks and is subject to change. We pay the bi-weekly disabled parking fee on behalf our workers to ensure timely payment is made. Please email BPATeam@act-1.com to start your request and review the instructions for Disabled Parking requests below.
Please refer to the
BPA Contract Worker Handbook for best practices when requesting approval for internal and/or external training. Requests should be made at least two weeks in advance to allow time for approval and registration. It is important to follow all directions, including request format to ensure timely approvals.
If you have been authorized to do so, it may occasionally be necessary for you to incur expenses while on business. Such expenses may include mileage for use of your personal vehicle, other transportation charges, parking, meals, and lodging.
Please email us at
BPATeam@act-1.com prior to planning any major travel expenses such as airfare and hotel costs. Even if you are requested to travel by your BPA customer/manager, you must verify and obtain approval with Act-1 Group prior to any trip. BPA and SLMO must approve these costs in writing, in advance. Other expenses (such as parking, etc.) may be reimbursed, with the appropriate back up documentation.
Before you are reimbursed, you must submit an Expense Report in Fieldglass. Receipts for all expenses such as parking, gas, toll roads, etc., MUST be provided with the Expense Report.
Expenses must be submitted no later than 5 business days upon your return or they will not be accepted.
PLEASE NOTE: Travel reimbursement for Privately Owned Vehicle (POV) mileage is not authorized for 35 miles or less. Travel outside this distance may be reimbursable when it is authorized by the COTR. If your need for work travel is less than 35 miles, please support BPA’s environmental stewardship efforts by using technological methods to remotely attend meetings (i.e. Live Meetings and conference calls). If these tools are not available, please inquire about using a Government Owned Vehicle (GOV), or preferably to carpool if at all possible. If a POV was used in lieu of a GOV, a confirmation email from the Motor Pool (Portland/Vancouver area) or BPA Workplace Manager (outside of Portland/Vancouver area) must be attached to the expense sheet.
Please refer to the BPA Travel Guidance sheet for further information on expense reimbursement.
Per Diem rates are available at:
The Federal Travel Regulations are available at: